Awards, Wages and Hours

The amount of the Rollins Earn And Learn (REAL) awards may vary due to the availability of funds and the Cost of Attendance for the student. The typical awards for 2015-2016 are $4,000/year, or $2,000/semester. To check the award amount, please view financial aid information on OPUS or contact Natasha Simpson in the Department of Student Services at real@emory.edu.

When you are being hired, please remember to discuss the following with your supervisor:

  • You will notify the supervisor if there are any changes made to the REAL award
  • If you have previously worked any REAL jobs in this academic year, and if so, how much of the REAL award has already beed earned. If a student is unsure how much has been earned, he/she should contact the Office of Student Services.

Students may earn 100% of the award. For instance, if a student has been awarded $2,000 for the semester, the student may earn $2,000 total in earnings before taxes. The $2,000 award per semester is the maximum any student may earn and the award is not transferable to another semester.

The rate of pay for all REAL students is $12.00/hour. These earnings are taxable, but are typically exempt from FICA taxes.

REAL Job Duration: Days and Hours Permitted

Earliest Start Dates:

REAL students may begin working ONLY after the student and the employer hire processes have been completed, the hire data is processed, and an authorization to begin working is sent via e-mail from the RSPH Human Resources staff. This e-mail message will include the earliest approved position start date and the KRONOS timekeeping system ID with instructions for use.

If students have been awarded RSPH funds for the Fall or Spring semester, they may begin working as early as September 1 (for the Fall semester) or January 2 (for the Spring semester) as long as all Emory Human Resources hiring requirements have been fulfilled AND students have received an approval e-mail to begin work from RSPH Human Resources. If this has not happened, then studentsmay not begin working under any circumstances until the student’s hiring information has been entered into the HR system AND a hiring approval email from RSPH Student Services has been received. This is a State and Federal compliance issue.

One Exception:

Students hired by the Centers and Disease Control and Prevention (CDC) for the Fall semester will be approved to begin working no earlier than October 1, 2015. This is CDC policy. Furthermore, CDC policy does not allow our students to work remotely and/or on the weekends.

REAL Students may not work December 19, 2015 through January 1, 2016. 

Latest End Dates:

REAL students, assuming they have award money remaining, may work until Friday, December 18, 2015 for the Fall semester and Friday, May 6, 2016 for the Spring semester.The Department of Student Services reserves the right to modify the program start and end dates as needed. In the event of a change to these published start and end dates, students and supervisors will be notified as soon as possible.

During periods of enrollment, REAL students are permitted to work a maximum of 20 hours in one week (Sunday AM – Saturday PM). Periods of enrollment encompass all times when classes are in session. During periods of non-enrollment (Fall and Spring break, and exam periods), students may work a maximum of 40 hours per week among all Emory jobs. Under no circumstances may a student work more than 40 hours per week ACROSS ALL POSITIONS at Emory University. 

Although student may work during fall and spring break periods, REALstudents may NEVER work on a University holiday, and thus never earn holiday premium pay.

University Holidays for the 2015-2016 academic year:

  • Monday, September 7, 2015 (Labor Day)
  • Thursday, November 26, and Friday, November 27, 2015 (Thanksgiving)
  • Monday, January 18, 2016 (Martin Luther King Day)

REAL Student Earnings

Please keep in mind that funds are awarded on a semester basis. Although a student may be awarded $4000 for the year, it is divided as $2000 per semester, or in other instances awarded for only one semester. The award is based on a per semester disbursement and does not transition between semesters.

Although students may work up to 20 hours per week during periods of enrollment and 40 hours per week during periods of non-enrollment, working the maximum hours each week will cause a student to exhaust the entire award for the year very rapidly. Awards are designed to enable students to work 10-12 hours per week for the entire semester.

Once a student exhausts his or her award for the semester, the student will be immediately terminated from the REAL program for the semester. The employer is responsible for 100% of earnings above and beyond the REAL award maximum. The supervisor has the option to rehire the student as a regular student employee (100% organizationally/departmentally funded), or to cease employing the student all together.

Supervisors and students will be notified:

  • When a student comes within $500 of reaching the award maximum for the semester, and
  • When a student has reached or exceeded the award maximum for the semester, and must be immediately terminated from the program for the semester.

The email notifications are sent as a courtesy only and should not be relied upon to track a student’s earnings. It is ultimately the responsibility of both the student and the supervisor to track REAL award earnings. Fall 2014 and Spring 2015 Award Tracker spreadsheets may assist in this effort. 

Recommended Hours per Week Formula

This formula is intended to help supervisors and students in determining an appropriate work schedule. The formula determines the average number of hours a student should work per week during a given semester, provided the student intends to work through the end of the semester.

Our Example:

A student is awarded $4000/year or $2000/semester, is hired at the beginning of the fall semester (thus has not earned any of the award yet), intends to only work for the rest of the regular fall semester and earns $12.00/hour.

Our Example

Your Student Worker

Enter the amount of the student's REAL award

$2000 fall award

and divide by

÷

÷

the student's pay rate

$12.00 per hour

which equals

=

=

the total number of hours the student can work this semester.

166.5 total hours

Take the above number and divide by

÷

÷

the number of weeks remaining in the semester (will vary based on hire date)

13 weeks

which equals

=

=

the average number of hours the student should work per week

12.75 hours per week

KRONOS timekeeping system rounds hours worked to the nearest quarter hour